Company: EventsAIR, Brisbane, QLD, Australia
Company Description: EventsAIR has been at the forefront of event technology and innovation for over 30 years, continually pushing the boundaries of event management platform capabilities. Used by MNCs, PCOs, governments and associations in over 50 countries, EventsAIR is a secure, scalable, cloud-based solution that can manage in-person, virtual and hybrid conferences, meetings and events in a single online platform.
Nomination Category: Product & Service Categories - Business Technology Solutions
Nomination Sub Category: Event Management Solution
 Nomination Title: EventsAIR Event Management Platform
- Which will you submit for your nomination in this category, a video of up to five (5) minutes in length about the the nominated new or new-version product or service, OR written answers to the questions for this category? (Choose one):
Written answers to the questions
- If you are submitting a video of up to five (5) minutes in length, provide the URL of the nominated video here, OR attach it to your entry via the "Add Attachments, Videos, or Links to This Entry" link above, through which you may also upload a copy of your video.
- If you are providing written answers for your submission, you must provide an answer to this first question: If this is a brand-new product, state the date on which it was released. If this is a new version of an existing product, state the date on which the update was released:
The EventsAIR event management platform features the latest addition, the EventsAIR Hybrid Event Solution Suite, which integrates virtual event technology – OnAIR – launched in May 2020 – with the latest in-person technology. It was launched in November 2021. The EventsAIR Hybrid Event Solution Suite provides planners with the ability to run engaging and interactive meetings and events with both in-person and virtual attendees from the one platform seamlessly and affordably. It also gives planners the ability to quickly pivot from in-person to virtual if unforeseen circumstances (snap lockdowns, travel restrictions or weather disruptions) arise. The development and launch of the EventsAIR Hybrid Event Solution Suite in November 2021 “closes the loop” on the ability for planners seeking an in-person/virtual platform solution for meetings management and delivery.
- If you are providing written answers for your submission, you must provide an answer to this second question: Describe the features, functions, and benefits of the nominated product or service (up to 350 words):
Total 331 words used.
The EventsAIR event management platform is a total meetings management solution that allows users to:
- Cater for both in-person and virtual attendees and provide them with the same experience in real-time
- Quickly pivot from in-person to hybrid or virtual if unforeseen circumstances arise (IE: travel restrictions)
- Remotely manage meetings from anywhere in the world in real-time
- Record and stream concurrent sessions without the requirement for a large AV budget
- Create greater audience engagement with participants able to engage in live streams, discussion forums, Q&As with speakers, live polling, and network with participating exhibitors, sponsors and other attendees.
- Enable interpretation, audio and sign language translation
- Access and download reports on attendee activity
- Monetize attendance and increase delegate numbers (through virtual attendance)
- Seamless accessibility on all devices
Event planners can create and run their own programs by completing lessons on the EventsAIR Fast Track Learning Platform. EventsAIR also provides 24/7 support, and can help setup entire events on behalf of clients.
Wiht the EventsAIR Hybrid Technology Solution Suite, EventsAIR is also extremely cost-effective as it eliminates the need for a large team of audio visual technicians to be present to record all meeting sessions.
It allows the user to remotely control and flawlessly incorporate multiple audio, visual, onsite and online inputs to deliver synchronized, high-quality experiences for both virtual and in-person audiences through the AIRCast Studio for a fraction of the cost of outsourcing this to a third party.
In-built Remote Device Management architecture gives event managers the ability to deploy and drive in-room PTZ (pan/tilt/zoom) cameras to capture in-person presenters as well as integrate audio feeds and remote projectors using the proprietary EventsAIR no-lag, real-time streaming technology. These can also be set up in break-out rooms to capture all content.
The Event App brings in-person, virtual and mobile worlds together in perfect sync. Audiences can view and participate in live streams, discussion forums, Q&As with speakers, and engage in live polling and gamification from anywhere, at any time and on any device.
- If you are providing written answers for your submission, you must provide an answer to this third question: Outline the market performance, critical reception, and customer satisfaction with the product or service to date. State monetary or unit sales figures to date, if possible, and how they compare to expectations or past performance. Provide links to laudatory product or service reviews. Include some customer testimonials, if applicable (up to 350 words):
Total 351 words used. If the word count is more than 25 words over the limit, please deduct one (1) point from your score.
When the meetings and events industry ground to a halt in March 2020 it was EventsAIR customers and their businesses that were suffering, prompting EventsAIR to develop a solution to run and manage events virtually.
Since the launch of OnAIR in May 2020, EventsAIR has been used in the delivery of over 350,000 events worldwide, attended by over 3 million virtual attendees and over 50 million streaming hours of content.
The launch of the EventsAIR Hybrid Event Solution Suite in November 2021 futureproofs meetings and events from unforeseen disruptions allowing planners worldwide to:
- Continue to run events cost-effectively despite the potential of sudden travel restrictions and border closures
- Scale events
- Allow members of associations and corporate companies to stay connected
- Generate revenue (particularly for associations)
- Increase participation (with many new attendees who had not attended past meetings because of travel or cost factors attending virtually)
- Provide an increase in content, and therefore value, through recording sessions, with the ability for attendees to watch at a later date
The ROI on development of the EventsAIR Hybrid Solution Suite is still being realized, with an estimated double digit ROI achieved. The company has not only retained all staff in pre-COVID employment conditions but increased staff numbers by 30%.
One testimonial EventsAIR received from the National Association of Mutual Insurance Companies Management Conference demonstrates that hybrid events are being viewed favourably moving forward:
“Thirteen in-person NAMIC events were cancelled due to COVID. Following the success of this first one we will be offering the remaining 12 as virtual events and we’ll be using OnAIR for all of them. We anticipate that moving forward into 2021 we are able to get back out there in-person, the events world is going to look very different. We want to be as flexible as possible and provide as many options as we can for our attendees, recognizing that people are on all different ends of the spectrum when it comes to their plans for future travel, and future participation in large gatherings. So, we will be offering hybrid events and utilizing OnAIR for them as well.”
- You have the option to answer this final question: Reference any attachments of supporting materials throughout this nomination and how they provide evidence of the claims you have made in this nomination (up to 250 words):
Total 205 words used.
Case study – National Association of Mutual Insurance Companies - https://eventsair.com/case-studies/onair-case-study-national-association-of-mutual-insurance-companies-namic-management-conference/
Vice President of Event Operations at NAMIC, Crista Hassett, in this interview discusses the NAMIC Management Conference that was successfully run using EventsAIR and says that moving forward the organization plans to be as flexible as possible and provide a range of options for event attendees, including having the ability to attend a meeting in-person or virtually, using the EventsAIR Hybrid Event Solution Suite.
Product Review
https://viewer.joomag.com/conference-news-april-2022/0289614001648802663 (pages 12 and 13)
EventsAIR received a high rating in an objective review by event planners for the EventsAIR Hybrid Event Solution Suite.
Article – EventsAIR wows IMEX America with global hybrid demonstration - https://eventsair.com/eventsair-wows-imex-america-with-global-hybrid-demonstration/
This article demonstrates how strong the interest is in the EventsAIR Hybrid Event Solution Suite, with demonstration of the platform well-attended by planners at the IMEX America trade show in late 2021.
Article – That’s one giant leap for hybrid meetings - https://eventsair.com/thats-one-giant-leap-for-hybrid-meetings/
Press coverage - http://mice.net.au/article/eventsair-passes-one-million-delegates-on-its-virtual-platform/
EventsAIR has received significant coverage in industry press since the start of the global pandemic. This article, as an example, focuses on EventsAIR surpassing one million delegate users on its virtual platform OnAIR.
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